How to Add a Calendar Booking Link to Your Signature
This guide explains how to add a clickable calendar booking link to your email signature. You can either use a general company booking link or allow each user to connect their personal calendar using custom attributes.
Phase 1: Facilitating Personal Booking Links
Note: If your organization uses one standard booking link for everyone, you can skip this section.
Before your employees can use their personal calendar links (like Calendly or Google Calendar) in their signatures, you must ensure that a custom attribute field has been created for this purpose and that users have been granted access to edit it.
Once the field is configured, instruct your users to complete the following steps to provide their details:
Navigate to the BulkSignature User Login page and sign in to their individual accounts.
Locate the custom attribute field designated for calendar links (typically named "Book a meeting" or similar).
Paste their personal calendar URL into this field and save the changes.
Phase 2: Update the signature template
Once the custom attributes are set up, an administrator needs to add the clickable link to the main signature template.
Navigate to Signature Management in the main dashboard.
Select the signature template you wish to update and click Edit Signature.
Locate the text or placeholder you want to make clickable (for example, "Book a Meeting" or
{CustomTextForBookingLink}) and highlight it with your cursor.Right-click the highlighted text and select Link from the drop-down menu.
In the URL field, paste either the direct calendar link (for a company-wide link) or your custom attribute placeholder (e.g.,
{Booking link}for individual user links).Click Save & Assign to publish the updated signature to your team.